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General Information and How to Prepare a Claim for Payment

All Greenway Grants are matching, reimbursement grants, therefore the grantee (municipality or organization) must pay grant costs up front and then submit Claims for Payment to the Greenway to be reimbursed. Documented expenses and match must be attached to the appropriate Claim for Payment form. A “Match Documentation Worksheet” is available from the Greenway to assist in documenting in-kind services.



For detailed information on how to complete these forms and what is required to be submitted please review How to Prepare a Claim for Payment.



Please see the following sections for additional information or contact us for help as outlined in the last paragraph. 



Hudson River Valley Greenway Grant Program

If the grant number at the top of your Memorandum of Understanding begins with either ‘PL’ or ‘CP’ you have a Hudson River Valley Greenway Grant and must use the comptroller’s New York State Claim for Payment form. For help filling out this form be sure to review the Sample New York State Claim for Payment form. For detailed information on how to complete these forms and what is required to be submitted please review How to Prepare a Claim for Payment.



Greenway Conservancy Trail Grants or National Heritage Area Grants

If your grant number on your Memorandum of Understanding begins with either a four digit year, ‘NHA’ or ‘Q’ you have a Greenway Conservancy Small Grant or National Heritage Area Grant and must use the Greenway Conservancy Claim for Payment form. For help filling out this form be sure to review the Sample Greenway Conservancy Claim for Payment form. For detailed information on how to complete these forms and what is required to be submitted please review How to Prepare a Claim for Payment.



All reimbursement forms may be submitted to the Hudson River Valley Greenway c/o Finance Manager, 625 Broadway – 4th Floor, Albany, NY 12207-2995. Each grant requires the grant specific original, signed Claim for Payment form to be submitted as part of the Claim for Payment, however all backup materials may either be mailed or be submitted digitally to the email below, so long as they are complete and legible.



If you have questions about the reimbursement process please review How to Prepare a Claim for Payment. If you still have questions please either call 518-473-3835 and ask for the Finance Manager or email hrvg@hudsongreenway.ny.gov. Please put ATTN: Finance Manager in the Subject line of your email.

©2009 Hudson River Valley Greenway, 625 Broadway - 4th Floor Albany, NY 12207 P: (518) 473-3835 F: (518) 473-4518

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